Everything HR touches, on one record.
You own joiners, leavers, leave, documents, policies, grievances and the question "who changed this". ZekoHR puts each on one record with a queue, an owner and a trail, free for a year.
Up to 50 employees free for 12 months. No card, no sales call.
What you chase, and what should chase itself
Documents and reminders
You chase PAN cards, expiring certificates and unsigned policies by email. The Documents Center queues uploads for verification, raises requests that auto-fulfil, reminds owners of expiry and tracks acknowledgements.
Onboarding that depends on memory
Each joiner gets a slightly different first week. Onboarding templates become per-employee checklists with evidence uploads and HR verification; offboarding runs the exit with clearance and a last working day.
The conversations nobody has
Harassment and misconduct reach you late or never. A grievance tracker with named and anonymous reports, a tracking code, evidence and a retaliation flag, visible only to HR Managers and Admins.
Queues instead of chasing
Pending verification, pending requests, pending approvals, expiring documents, open grievances: each has a queue you clear, not a spreadsheet you maintain. Hiring runs on a pipeline with scorecards and offers. Leave and attendance feed payroll. Every change is audited.
- Documents Center: verification queue, requests, expiry, org documents
- Onboarding and offboarding templates with HR verification
- Recruitment pipeline, scorecards, offers, pre-joining to employee
- Grievance tracker, policies with acknowledgements, audit log
Illustration of an HR work queue with documents, onboarding and grievances.
How HR heads bring the function in
Records and documents
Import people, set document categories with verification and expiry, raise a request batch, clear the queue. The file is complete within weeks.
Lifecycle on rails
Build onboarding and offboarding templates once. Every joiner and leaver gets the same checklist; you verify, not remember.
Policies and voice
Publish the handbook as policies with acknowledgement, switch on the grievance channel, and use the feed for announcements that need reading.
When ZekoHR is not the right choice
You need performance management
No goals, review cycles, 360 feedback or calibration tooling exist. Letters and 1:1 notes hold the record; the evaluation happens elsewhere.
You need engagement surveys or eNPS
Polls exist; survey tooling does not.
You need custom fields or a report builder
The employee record has fixed fields and reports are per module with CSV export. Ad hoc reporting is not shipped.
Common questions
Can I verify documents in bulk?
Yes. The pending queue groups uploads by employee or by document with Verify All and Reject All; rejection needs a reason and the employee is notified to re-upload.
Does onboarding create document requests automatically?
Onboarding checklists carry items with evidence uploads; document requests can target an individual, a company, a department or a document type, with due dates and progress per batch.
Who can see grievance cases?
Only HR Managers and Admins. Reporters choose named or anonymous and get a tracking code. A public intake link per org exists and is off by default.
Is there a knowledge base for employees?
Yes. Seeded help articles you can edit and extend, role-targeted, with a contextual help panel on every screen.