Experience & relieving letter generator
The three documents every leaver asks for, from one form: an experience letter, a relieving letter and a salary certificate. Factual, neutral wording that the next employer, a bank or a visa office will accept. Print to PDF or copy the text; nothing you type leaves your browser.
Letter details
Sample values are filled in so you can see the layout. Replace every one before you issue anything.
Experience letter preview
Loading preview…
How to use it, and what to check before issuing
Pick the document first. The experience letter (service certificate) is addressed "to whom it may concern" and proves tenure and designation; it is what the next employer, a bank or a visa office reads. The relieving letter is addressed to the employee, confirms the resignation was accepted and that they were released on a specific date with no pending obligations. The salary certificate states the salary paid, usually for a loan, a visa or a rental, and is the only one of the three that should carry money figures. Many companies issue the first two together; both formats are in relieving letter and experience letter formats.
The preview updates as you type and shows a grey placeholder for anything blank. "Print / Save as PDF" opens the browser print dialog with only the letter on the page; "Copy text" puts a plain-text version on the clipboard. The salary certificate adds up gross (basic + HRA + other allowances), total deductions (employee PF + professional tax + TDS + other) and net; those are the only calculations on the page.
Keep the letters boring
- Name and designation must match the ID documents and the payslip. A mismatch is the most common reason a background check comes back with a query.
- State the reason for leaving only as resignation or contract completion. The conduct line is optional; if you use it, keep it to the neutral sentence offered. Performance remarks, positive or negative, do not belong here.
- Do not mention disciplinary history, pending complaints or the full and final settlement amount. The relieving letter says only whether the settlement is processed or pending.
- A termination for cause still gets a relieving letter and an experience letter; they confirm the dates and the role without characterising the exit.
- Issue within a week of the last working day. A pending settlement, unreturned assets or a notice shortfall justify a short delay, not an indefinite one; see offboarding and full and final settlement and the leave encashment calculator for the money side.
- Print on letterhead or add the logo here, sign, and file a copy against the employee's record.
In ZekoHR, exit letters are generated from the employee's own record (dates, designations and promotions already in the timeline) and stored in the Documents Center, so every leaver gets an identical format. See letters and the Documents Center →
Common questions
What is the difference between a relieving letter and an experience letter?
A relieving letter is addressed to the employee and confirms that their resignation was accepted and that they were released from duties on a given date with no outstanding obligations. An experience letter is addressed to whom it may concern and certifies the period of employment and the designation held. The first proves the person left properly; the second proves where they worked and as what.
Is an employer legally required to issue these letters in India?
There is no single central statute that compels every employer to issue a relieving or experience letter, but several state Shops and Establishments rules and standing orders provide for a service certificate on request, and withholding one is a frequent subject of labour complaints. Treat issuing them as standard practice and take professional advice on the rules in your state. This is general information, not legal advice.
Can the company hold back the relieving letter until dues are recovered?
A short delay while the full and final settlement is finalised or assets are returned is common. Holding the letter indefinitely is not advisable: the settlement has its own timeline, asset recovery has its own process, and a notice shortfall is handled by recovery from the settlement, not by withholding proof of employment. The template lets you state that the settlement is pending instead.
Should the experience letter mention performance or the reason for leaving?
Keep it factual. State the reason only as resignation or completion of contract, and limit any conduct remark to the neutral sentence that conduct and performance were found satisfactory, or leave it out. A glowing letter sets up expectations you may have to defend; a critical one invites a dispute.
What should a salary certificate contain?
The employee's name and ID, designation, date of joining, the monthly earnings by component, the deductions and the net pay, optionally the annual CTC, the purpose for which it was requested, and a line that it is a statement of salary paid and not a guarantee by the company. Date, signature and designation of the signatory complete it.
Where does my data go?
Nowhere. The letter is assembled in your browser from what you type; nothing is sent to ZekoHR or anyone else, and there is no account or email gate. The PDF comes from your browser's own print dialog.